SERVICE

Graphic design

• Logo
• Flyers, posters, programme booklet, proceedings covers
• Merchandise
• Attendance certificates, badges, etc.

Basic website

• Web design
• General event information
• Pre-registration and expression of interest
• Multiple-axis and joint-event support

Website hosting

• Own web server based in Portugal
• Excellent connectivity to major international internet providers
• Dedicated backups
• Domain registration (if desired)
• Post-conference availability as required
• Access statistics

Managed e-mail distribution lists

• Event advertising (general distribution)
• Main event contact address (event organisers)
• List archives available to event organisers
• Additional lists as required

Committee management

• Member invitation
• Member acceptance
• Scientific areas
  • Defined by the chairman
  • Selected by the member upon acceptance
  • Additional areas suggested by members
• Committee statistics

Document submission

• Definition of document types (regular paper, extended abstract, special session proposal, etc.)
• Electronic submission
  • Author management (integrated with pre-registration data)
  • Scientific area assignment
  • Document upload and preliminary integrity check
  • Grouped submissions (special sessions)
• Document submission statistics

Refereeing process

• Document-reviewer assignment support
• Author-reviewer incompatibility checking
• Automated reviewer notification and reminders
• On-line review form submission
• Compreensive paper acceptance tool
• Document evaluation statistics
• Final document submission
• Final document status report

Event programme

• Definition of programme structure
  • Multiple axes / tracks
  • Session types, sessions, social events, other
  • Document to session assignment
• Session chairing management
  • Session chair invitation
  • Session chair acceptance
• Collision checking
• Automatic publication on the event website

Pre-press production

• Programme booklet
• Proceedings
  • Table of Contents
  • Page numbering
  • Author Index
  • Keyword Index
• CD-ROM production

On-line registration management

• On-line registration forms
• Multiple forms of payment available
  • Credit-card (on-line processing)
  • Bank transfer
  • Cheque
• Hotel booking
• Status report
• Author/session chair registration tracking
• Registration statistics
• Badge and attendance certificate generation

On-site registration

• Registration desk software client
• Off-line operation for reliability
• Synchronization with main site
• Multi-user LAN operation

Post-event services

• Post-event news
• Post-event documentation
• Photo album